Monthly Minutes For SLOA Meeting

 

 

 

 

November 9, 2009

 

Seminole Landing Owner’s Association – Board Meeting

 

 

• Meeting is called to order at 6:05PM. Members present: Jeanie Bettcher, Dora Powell, Rick Wilson, Scott Ames, Roger Marchman, Dennis Williams, John Streety, Anna Toler and guest Bill Vinzant

   

 

• Dora Powell opened the meeting with a prayer.

   

 

• It was noted that former Board member David Brown resigned. Jerry McDonald had indicated he would like to serve on the board but due to health concerns he resended his offer. Jeanie Bettcher made a motion to nominate Scott Ames to fill David Brown’s vacancy. Dennis Williams seconds and the motion passes.

   

 

• Dennis Williams makes a motion to nominate Roger Marchman for Treasurer Rick Wilson seconds and the motion passes.

   

 

• Roger Marchman makes a motion to nominate Jeanie Bettcher for President Rick Wilson seconds and the motion passes.

   

 

• Dennis Williams makes the motion to nominate Dora Powell for Vice President Jeanie Bettcher seconds and the motion passes.

   

• Dennis Williams makes a motion to nominate Anna Toler for Secretary John Streety seconds and the motion passes.

   

• Board Members for the fiscal year 2009/2010 are as follows:

   

  President                Jeanie Bettcher

  Vice President         Dora Powell

  Secretary                Anna Toler

  Treasurer                Roger Marchman

  Director                 Scott Ames

  Director                 John Streety

  Non-Voting            Dennis Williams

  Non-Voting            Rick Wilson

   

• Jeanie Bettcher discussed her vision for the SLOA in the coming year. Minimal spending, an open transparent Board, no monies shall be spent without bringing it to the Association for a vote.

• Jeanie Bettcher led the discussion as to why there were 8 board members versus the original 6 as stated in the by laws. She pointed out that there are six voting board members and two non-voting board members.

   

• Jeannie Bettcher questioned the legality of the increase in dues levied by the previous Board. Roger Marchman explained the dues were necessary for projected improvements such as landscaping the entrances and the boat dock. Scott Ames brought up past spending for road repairs and the expensive assessments it incurred. Scott Ames and Jeanie Bettcher discussed previous Boards spending without involving all association members.

• Scott Ames brought up past spending for road repairs and the expensive assessments it incurred. Scott Ames and Jeanie Bettcher discussed previous Boards wasteful spending.

• Dennis Williams noted things had been run right.

• Jeanie Bettcher questioned Roger Marchman on the operating costs of the new 2009/2010 budget that was passed at the Annual 2009 meeting without complete disclosure of future spending. Anna Toler reminded Jeanie that a full disclosure of all costs and projected spending was given out at the Annual meeting by the Treasurer Roger Marchman. Jeanie pointed out that the budget was incorrect in that it did not reflect a true 15% increase but rather a much higher increase as was pointed out by Vickie Brunell at the October 31st Annual Meeting. It was also noted that the budget had not been discussed by the entire board prior to its presentation at the Annual Meeting.

• Guest Bill Vinzant asked Jeanie about the Boards job description and Mission Statement. A copy of the bylaws with the description was shown to Bill.

• Scott Ames questioned Roger about the division of the bank accounts one was to be slated for a road fund.  Roger explained that by joining the 2 accounts and placing it in a money market account we made a thousand dollars versus 12 dollars last year. Scott let it be known he disagreed and does not want any Board to make decisions on what to do with his money.

• Jeanie Bettcher wants to sum up this meeting and discussed changing the bylaws so no monies shall be spent until the Association has voted on the expenditures. No motion was made. This will be addressed at a later date once the Board has studied and obtained a clear understanding of the intent of the By-Laws and Covenants.

• Jeanie Bettcher upset over the questions with the proxies from the October 31, 2009 Annual Meeting and discussed the SLOA Covenants to be looked at for possible changes with a majority vote of the home owners.

• Jeanie Bettcher apologized for all the grief that was stirred up last week as a result of Jim Craft’s emails to the former Board and his demands that Jeanie resign or be removed from the Board. It was noted that per the By-Laws, no Board member can be removed from the Board unless they resign, miss three consecutive board meetings or are removed by a majority vote of the homeowner’s. She is disappointed that the previous Board members had concerns on how the proxies were obtained by her, Dora Powell, and Tom McHenry. Regarding the proxies Anna Toler explained that the count was not correct at this time and missing proxies were needed to hopefully correct the problem. Dora and Jeanie noted that the missing proxies were not missing, but rather they had been given back to Jerry McDonald, Dora Powell, Tom McHenry, Rose Patterson and Jeanie Bettcher once they had been logged in with the Secretary at the October 31, 2009 Annual Meeting. Jeanie noted that she would get the proxies given to Tom McHenry as well as the ones she had been given, and Dora would get the proxies given to her as well as the ones given to Jerry McDonald and get them to Anna within a day or two. Rose Patterson had already been contacted by the former board president and had turned in the proxies she had been given.

• Guest Bill Vinzant noted that he believed the previous 2 years had run right.

• Bill VinZant suggested that as a means of saving the costs of stamps that the Board should try and obtain as many SLOA member email addresses as possible. Dennis Williams said he would try to obtain email addresses from Association members in Donovan’s Landing. It was noted that for meeting purposes, per the By-Laws everyone must be notified in writing via the US mail. The Board will bring this before the Association at the next Annual meeting to see if this is something they would like to have changed/updated in the By-Laws (as email did not exist when the By-Laws were written).

 

• Jeanie Bettcher noted that the mailing list may need to be updated as numerous homeowners indicated they never received a notice or proxy for the October 31, 2009 meeting. No motion was made.

 

• Jeanie Bettcher noted that the mailing list may need to be updated as numerous homeowners indicated they never received a notice or proxy for the October 31, 2009 meeting. No motion was made.

 

• It was determined that the next Board meeting would be held the week after Thanksgiving. The date is still to be confirmed.
  
  

• Dennis Williams makes the motion to adjourn at 8:00PM Rick Wilson seconds motion passes.o:p>